Free calculator · two minutes
Calculate what AI is worth to your company, in hours and euros
How much time goes into retyping, searching and reporting? Fill it in and see what AI realistically takes over, what that is worth per year and whether it pays back an investment. Below is the formula, so you can check it yourself for a single process.
- Free, no email needed
- Expected scenario, not the best case
- Honest when it doesn't pay
1,280 hours
a year on quotes and costings (example)
€ 57,600
is what that's worth at € 45 an hour
40%
is what AI takes over in the expected scenario
2x
back in year one at least, or we don't start
01 / The calculator
What is AI worth to your company?
Slide the number of people, the hours of repetitive work and the labour cost. Then choose how much AI takes over. You see the value per year, the capacity it frees up and whether it clears our guarantee threshold.
Calculator
Retyping, searching, answering emails, reporting
Share AI takes over
We always advise on the expected scenario, never on the best case.
Value per year
€ 264,960
Hours back per year
5,888
3.5FTE of extra capacity, without hiring anyone.
This fits package M.
The savings clear the 2x threshold of € 192,000. In the Quick Scan we check it against your own processes.
An estimate based on your input and the assumptions above. Not a quote and not a promise: the real numbers come out of the Quick Scan.
02 / The formula
Work it out yourself, for one process
A saving doesn't start with AI, it starts with the work. Take one process your team does every week, for example making quotes. Break it into steps and give each step three numbers: how long it takes, how many people, how often per month.
Hours per year = minutes per time × number of people × times per month × 12 ÷ 60
A worked example: a quote and costing takes 40 minutes, 2 people are involved and it happens 80 times a month. That's 40 × 2 × 80 × 12 ÷ 60 = 1,280 hours a year. At € 45 an hour that's € 57,600 a year of work.
That isn't a saving yet. It's what the process costs now. The saving is the share AI takes over, and that differs per step. AI can prepare most of the costing. The conversation with the client stays human work.
01Duration
Minutes per time, measured or honestly estimated by the person who does the work.
02People
How many colleagues touch the step? A second pair of eyes counts.
03Frequency
How often per month. Small steps that happen often add up fast.
03 / From cost to saving
Five steps to a saving you can trust
This is the same order we use in the AI Quick Scan. You can also follow it without us.
- 01
Pick one process
Start with the work your team complains about or that keeps piling up. Not with the tool you'd like to try.
- 02
Give each step three numbers
Duration, number of people and frequency. Without those three, an opportunity doesn't exist, however good it sounds.
- 03
Decide the role of AI per step
Does it stay human work, does AI assist, does AI prepare it for a person to approve, or does AI do it fully? The last one is the rarest.
- 04
Estimate the share AI takes over
Never 100%: exceptions, checks and maintenance remain. We calculate with at most 90% per step and advise on the expected scenario.
- 05
Brake when data is missing
No data, or no examples of good work? Then we cap the confidence at 40%. Foundation first, then the build.
04 / Three scenarios
Why we show three numbers and sell one
Every business case has uncertainty. We don't polish it away. Three scenarios for the same example: quotes and costings, 1,280 hours a year, € 45 an hour.
| Cautious | Expected | Ambitious | |
|---|---|---|---|
| Share AI takes over | 25% | 40% | 60% |
| Hours back per year | 320 hours | 512 hours | 768 hours |
| Value per year | € 14,400 | € 23,040 | € 34,560 |
| What we advise on | · | ✓ | · |
Swipe sideways to see all columns →
A worked example, not client data. The cautious scenario shows the floor. We show the ambitious one, but we don't sell it.
05 / Add it up
One process is rarely enough. Add them up.
In the example above, one process delivers € 23,040 a year. That doesn't carry a partnership. The gain is in adding up: customer questions, orders, planning, reports. Switch processes on and off and see what adds up over twelve months. This calculator uses € 60 an hour and 4 minutes saved per customer question, as an indication.
AI drafts the answer, an employee checks it
Processes
€ 81,600saved per year
Above the € 80,000 threshold: this is where a partnership pays off.
€ 60 per hour · 4 min saved per question
06 / Paying back
When does an AI Partnership pay off?
Our guarantee is simple: at least twice back in the first year, or we don't start. The first-year investment is the AI Quick Scan plus twelve months of partnership. So the expected saving must be at least double.
- Package S: € 60,000 in year one, so at least € 120,000 expected saving
- Package M: € 96,000 in year one, so at least € 192,000
- Package L: € 150,000 in year one, so at least € 300,000
Below that? That isn't bad news, just honest. Start with a workshop: your team learns to take the first gains with prompts and assistants, and collects the examples you'll need later.
Payback time in months: the investment divided by the saving per month. All prices are on pricing.
01€ 150 an hour
One rate for consulting and development, with hours as the unit.
02At least 12 months
Then 2 months' notice. Invoiced quarterly in advance.
03Building within the partnership
No one-off builds: what we build, we keep running together.
07 / Which package fits
From saving to package
How many processes do you want to tackle at once? The package follows from that. M is our advice for most organizations.
Pick a package
€ 7,500
per month, excl. VAT
50
hours per month
Two processes at a time. Our advice for most organizations.
- 2 processes at a time
- Our advice
- Per quarter, in advance
- € 22,500
- First year, incl. Quick Scan€ 6,000 + 12 × € 7,500
- € 96,000
- Minimum savings in year 1€ 192,000
- If the Quick Scan business case doesn't show at least 2x back, we don't start.
One rate of € 150 per hour for advice and building. Minimum 12 months, then 2 months' notice. All amounts excl. VAT.
08 / Questions
Questions about calculating AI savings
How do you calculate what AI delivers?
Start with one process and give each step three numbers: duration, number of people and frequency. That gives the hours per year the process costs now. Estimate per step what share AI realistically takes over, never more than 90%, and multiply by the labour cost per hour. Use the expected scenario, not the best case.
Which hourly rate should I use?
The labour cost per hour of the people doing the work now, including employer costs. The APO method starts from € 45 an hour, but every organization uses its own rate. You set it yourself in the calculator on this page.
What share of the work can AI take over?
It differs per step. Looking things up, retyping and writing a first draft often go largely to AI. A client conversation or a decision stays human. We use three scenarios (25%, 40% and 60% in the calculator) and at most 90% per step. Without data or examples of good work, we cap the confidence at 40%.
How fast does AI pay back?
Divide the investment by the saving per month. In one anonymous project, € 77k was saved against € 28k in build costs: paid back in about 4.5 months. Processes go live one by one, so in the first year the saving comes in gradually.
What if the calculator says it doesn't pay?
Then we say so too. Below the guarantee threshold we don't start a partnership. A workshop or talk is then a better first step. See talks and workshops.
How accurate is this calculator?
It's an indication based on your input and our assumptions, not a quote. The real numbers come from the AI Quick Scan: one day on site, and within a week a baseline, a business case per opportunity and a roadmap with a package recommendation.
Check it with your own processes
A calculator gives direction. In a fifteen-minute intro call we check whether the numbers hold, and whether the AI Quick Scan is the logical next step.
01
Intro call
Fifteen minutes, no strings. Where does work get stuck and what do you want to achieve?
02
AI Quick Scan
One day on site. Within a week, a business case and a roadmap.
03
AI Partnership
A dedicated team that builds, trains and shows what it delivers every month.
160+ organizations · Sessions rated 9.3 · Based in Amsterdam